Ir a cuerpo Ir a Estudios, Gobernanza y organización
Logo UA
Realizar búsqueda
Services
  Academic Management Service

Presentation

The Academic Management Service is a centralised administrative unit which is functionally related to several Vice-president offices, emphasising the link with Study Planning, Academic Orienteeting, Student and Infrastructure Services.

The objective of the Academic Management Service is to manage the administrative processes related to the academic activity and teaching spaces with criteria of effectiveness, efficiency, professionalism and social responsibility, in collaboration with the various units of the University of Alicante, to facilitate the development of teaching and the enforcement of existing regulations.

ORGANISATION CHART

 

TEAM AND COMPETENCES

Sub-division of Academic Coordination and Studies

Deputy director: Carmen Romero-Hombrebueno Plaza

Email: mc.romero@ua.es

Telephone: 965903400 Ext. 2844

Location:0028PB026

Functions
  • Establishment of general criteria of gestión of the plans of study and of application of the valid rule with the administrative units managers (centres, departments, services, other units, etc.)
  • Maintenance of the academic and economic rule that it has to take into account the computer program of academic gestión (Universitas XXI). Supervision of his application.
  • General and official announcements in virtual campus to all the alumnado
  • Gestión centralised of the modifications of the computer application Universitas XXI, in coordination with the centres and the service of computing.
  • Coordination of the updates of Universitas XXI (installation of versions). Maintenance of the Web of the unit.
  • Module of Schedules in Universitas XXI:
    • Update of the academic and labour calendar.
  • Modules of Educational Resources of the computer application Universitas XXI:
    • Coordination with the service of computing of the opening processes of academic year.
    • Copy of data of exercise: definition of criteria of copy of data with the centres and gestión of the process of copy.
    • Gestión of the synchronisation of data between the computer programs of gestión of personal (UXXI-RRHH) and of academic gestión (UXXI-AC).
    • Coordination with the services of computing and of gestión of personnel of the processes of copy of data between both applications.

Sub-Division of Educational Spaces

Deputy director of Educational Spaces: Loles Pulido Escolano

Email: loles.pulido@ua.es

Telephone: 965903400 Ext. 2318

Location:0028PB026

Unit of Academic Coordination of Centres

Location: 0028PB092

 

Managing Boss: Amparo Penalva Verdú

Email: amparo.penalva@ua.es

Telephone: 965903400 Ext. 2719

Agent: Geli López Gómez

Email: ma.lopez@ua.es

Telephone: 965903400 Ext. 2719

Agent: Sonia Blasco

Email: sonia.blasco@ua.es

Telephone: 965903400 Ext. 2719

Functions
  • Annual offer of asignaturas in Universitas XXI:
    • Coordination with the centres and the service of Computing of the processes of massive introduction of data.
    • Update of the tables of offer by plan of studies and course academico.
  • Matrícula Of the alumnado of the plans of study of first and second cycle (official and own), doctorate, postgrado no official, másteres official, mobility, special courses, matrícula extraordinary and of the permanent university:
    • Collaboration with the unit of rule in the preparation of the proposal of the applicable rule (procedure of matrícula) and the determination of calendar of matrícula (dates and turns).
    • Coordination with the service of Computing for the calculation of the appointment of matrícula and the corresponding load of data in Universitas XXI.
    • Coordination with the Service of Alumnado for the distribution of turns of matrícula of the alumnado pertinent of the preinscripción of first course, as well as of the proposal of the text for the publication in press.
    • Coordination with the responsible units of the preinscripción of the alumnado no included in the previous paragraph for the distribution of turns of matrícula (centres, School of Doctorate, UPER, mobility, etc.)
    • Communication of the appointments of matrícula
    • Collaboration with the unit of rule and planning in the design of the type and content of the communication.
    • Coordination of the processes of broadcast and distribution with the responsible units of the studies and the service of Computing.
    • Groups of matrícula in Universitas XXI: establishment of the criteria of content and supervision of the same.
    • Computer application of automatrícula of Universitas XXI (in collaboration with the service of Computing and in accordance with the criteria consensuados with the centres):
    • Configuration of the appearance and content of the application.
    • Definition of processes and actions to realise by the alumnado in the application.
    • Maintenance of the texts of help.
    • Scholarship of collaboration for the campaign of automatrícula: training to the scholars/ace in the use of the application of automatrícula.
    • Follow-up and resolution of incidences in the process of matrícula.
    • Accounts of email of the alumnado again entry: collaboration with the service of Computing in the design of models, content of the text of communication, as well as the processes of generation and introduction of data in Universitas XXI.
  • Academic and administrative taxes (Universitas XXI)
    • Update of amounts, according to the applicable rule (taxes and bonuses or discounts).
    • Coordination of processes of generation of receipts of matrícula, with the service of Computing, scholarships and centres. Except for the plans of studies of special courses, permanent university and postgrado no official.
    • Coordination of processes of massive or individual impression of the receipts of matrícula with form of payment in cash (with centres and sercicio of Computing).
    • Coordination of processes of generation of remesas banking of receipts domiciliados, gestión of the collection of the same and impression and distribution of letters of warning of collection in account.
    • Maintenance in Universitas XXI of the terms of payment and vencimientos of the receipts of matrícula.
    • Coordination of the processes of gestión of morosidad and impagados of the receipts of matrícula with the centres and the service of Computing.
    • Forms of payment of the receipts: maintenances in Universitas XXI. Coordination of the processes of gestión.
    • Gestión of incidences in the collections (regularisation) in collaboration with the service of Computing.
    • Returns of taxes: generation of negative receipts. Update of data of returns of taxes of the settlements effected by the service of Alumnado.
    • Receipts of movements (distinct taxes of matrícula): coordination of processes of generation, impression and gestión of the same.
    • Settlement of the compulsory school insurance and of the voluntary insurances.
    • Reports of taxes no ingresadas by Numerous Families for the Ministry of Education and Science and for the Generalitat Valencian. Validation of data and coordination of the processes of audit.
    • Receipts: design of models and update of texts.
    • Maintenance of the reasons of cancellation of matrícula and his consequences in Universitas XXI.
    • Gestión of the traspasos of university fees in Universitas XXI.
  • Modifications of matrícula of previous academic courses to the active in Universitas XXI.
  • Unit centralised of centres in periods vacacionales: control of turns, announcement, coordination of tasks that can realise these units and activation in Universitas XXI.
  • Gestión of Records in UXXI:
    • Maintenance of the systems of announcements.
    • Maintenance of the systems of qualifications.
    • Coordination of the opening processes and closing in the distinct announcements.
    • Coordination with the service of Computing of the processes of communication to the profesorado of pending records of closing.
    • Gestión centralised of the modifications in the data of the profesorado responsible of qualification of the record, if these produce once opened the preactas of each announcement.
  • Scholarships and exemptions of payment of matrícula:
    • Coordination of the processes of denial of scholarships and helps (MEC and GV) in Universitas XXI, in collaboration with the service of Alumnado and the centres.
  • Files in Universitas XXI:
    • Coordination with the service of Computing and the service of Alumnado of the processes of massive openings of files in accordance with the results of the preinscripción of the alumnado of first course, according to the agreed criteria with the centres.
    • Coordination of the processes of massive openings of files in accordance with the results of the preinscripción of the alumnado no included in the previous paragraph, with the service of Computing and the distinct responsible units of the preinscripción of this alumnado (centres, School of Doctorate, departments, UPER, mobility, etc.).
  • Training and support to users/ace of Universitas XXI-AC in the area of his competition. Interpretation and solution of problems.
  • Preparations of manuals of use of Universitas XXI in the area of his competition.
  • Maintenance of the web of the unit.

Unit of Rule and Planning

Location: 0028PB092

Managing Boss: J.Segundo Álvarez

Email: js.alvarez@ua.es

Telephone: 965909572

Functions
  • Collaboration with the vicerrectorado competent in the processing of the creation, reform and modification of the plans of studies conducentes to official university titles and own titles of pregrado of the University of Alicante.
  • Participation in the design of the strategy of implantation of new plans, in collaboration with the unit of plans of study.
  • Preparation of the proposal of official academic calendar of the University of Alicante.
  • Manual of academic gestión:
    • Preparation and review of internal rules in matter of academic gestión, in collaboration with the responsible units of his application.
    • Preparation and review of administrative procedures of gestión in matter of academic gestión, in collaboration with the responsible units of his application.
    • Legislative update of area of academic gestión.
    • Maintenance of the web of the manual of academic gestión
  • Gestión of the register of correspondence of the Service of Academic Gestión (postal and electronic).
  • Communication of the appointments of matrícula: design of the type and content of the communication, in collaboration with the unit of academic coordination and of centres.
  • Documentation of the sobres of matrícula. Coordination of the processes of preparation, supply and distribution.
  • Scholarship of collaboration for the campaign of automatrícula:
    • Collaboration with the Office of Information and the vicerrectorado competent in the preparation of the announcement.
    • Definition of the tasks to realise by the scholars. Organisation of turns.
  • Control and supervision of his fulfillment.
  • Coordination of the tasks to realise by the auxiliaries of service with destination in the computer rooms of free access.
  • Economic Gestión of the service of academic gestión.
  • Maintenance of the web of the unit.
  • Advice in the area of competition in matter of application and interpretation of the rule of valid academic gestión to the responsible units.
  • Coordination of the put in operation of the actions of included improvement in the strategic plan and in the plan of evaluation of services, relative to the areas of competition of the units of the sub-directorate of academic coordination and of studies of the service of academic gestión.
  • Control and supervision of his cumplimientoCoordinación of the tasks to realise by the auxiliaries of service with destination in the computer rooms of free access.
  • Economic Gestión of the service of academic gestión.
  • Maintenance of the web of the unit.
  • Advice in the area of competition in matter of application and interpretation of the rule of valid academic gestión to the responsible units.
  • Coordination of the put in operation of the actions of included improvement in the strategic plan and in the plan of evaluation of services, relative to the areas of competition of the units of the sub-directorate of academic coordination and of studies of the service of academic gestión.
  • Insurances of compulsory accidents and volunteers: update and publication web of the relative information to coverages, centres of assistance, prices, etc.

Unit of Plans of Studies

Location: 0028PB092

Managing Boss: Manuel Maroto

Email: js.alvarez@ua.es

Telephone: 965909572

 

Functions
  • Plans of study of first and second cycle (official and own), doctorate, postgraduate no official, másteres official, mobility, special courses, matrícula extraordinary and of the permanent university.
    • Collaboration with the vicerrectorado competent in the preparation of the plans of study.
    • Participation, in collaboration with the unit of rule and planning, in the design of the strategy of implantation of new plans of study.
    • Preparation, in collaboration with the responsible centres of the study, of the grafos corresponding. Load and update of data in Universitas XXI, except in the plans of studies of postgraduate no official and special courses. Load of personalised arches.
    • Maintenance of the prerrequisitos and incompatibilities in Universitas XXI, except in the plans of postgraduate no official and special courses.
  • Convalidaciones And adaptations:
    • Load and updates of tables in Universitas XXI.
    • Coordination of the processes of massive adaptations of files.
  • Access: Maintenance of types, subtipos and values associated in Universitas XXI.
  • Files in Universitas XXI:
    • Supervision, homogenisation and coherence of data.
    • Erased of files: gestión of the erased individual and coordination of the processes of erased massive (purification of data).
    • Blockades of file: maintenance of the tables of causes and consequences and gestión of blockades.
    • Gestión of openings and closings of file individualizados.
  • Personal data in Universitas XXI:
    • Definition of criteria of introduction of data.
    • Gestión of the modification of DNI.
  • Certifications, diplomas and European Supplement to the Title (SET) in Universitas XXI: design and update of models
  • Recognition of credits in Universitas XXI:
    • Definition of criteria and supervision of the introduction of data that realises the secretariat of special courses.
    • Update of the table of activities no pertinent of courses CECLEC.
    • Coordination of the processes of recognition in the files of the alumnado that realise the centres.
  • Credits by equivalence (practices in company, courses abroad, works academically directed, etc.): definition of processes of gestión in Universitas XXI.
  • Transfers of academic files in Universitas XXI: definition of criteria of introduction of data.
  • Maintenance of tables of data of plans of studies in Universitas XXI:
    • Table of universities
    • Table of studies.
    • Table of plans of studies
    • Table of centres
    • Table of offices of centres
    • Coordination with the service of computing of the maintenance of the geographic tables in Universitas XXI (municipalities, provinces, states, etc.).
    • Table of asignaturas (coding, name, descriptores, credits, responsible department).
    • Table of the degrees of experimentalidad of the studies
    • Idiomatic maintenance of the databases of plans of study: coordination of the tasks of translation to the Valencian and to the English.
  • Catalogue of free election in Universitas XXI: coordination of the procedure of introduction of data, adjust to the rule, review and supervision of the definite load of data in Universitas XXI with the responsible units (departments, centres and service of computing). Control on the functionality of modification of character of asignaturas in virtual campus.
  • Gestión of high and drops of users of Universitas XXI.
  • Gestión of profiles of access to Universitas XXI.
  • Educational resources in Universitas XXI:
    • Update in Universitas XXI of the tables of data of departments, areas of knowledge and relation between departments and areas.
    • Coordination with the departments and the VOAP of the processes of introduction of data of educational organisation of the asignaturas.
    • Gestión of the Educational Plan of the asignaturas no associated to any department of the UA.
    • Maintenance of the tables of type of activities
    • Maintenance of the table of composition of activities by asignatura and academic course. Activities shared.
    • Maintenance of the table of external professors
  • Schedules in Universitas XXI:
    • Coordination of the processes of introduction of data.
  • Training and support to users of Universitas XXI-AC in the area of his competition. Interpretation and solution of problems.
  • Preparation of manuals of use of Universitas XXI in the area of his competition.
  • Maintenance of the web of the unit.

Unit of Support to the Teaching

Location: 0030P1034

Managing Boss: Javier Mut

Email: javier.mut@ua.es

Telephone: 965909345

Functions

The main function is the solution of problems that can arise in the units of this sub-directorate and basically, all the related with the educational spaces and his audiovisual equipment.

With regard to the audiovisual equipment:
  • Propose , elaborate and coordinate procedures of work.
  • Detect needs.
  • Coordinate the acquisition and gestión of the audiovisual teams, so much of the installed fixed in classrooms as of the loan of another portable material.
  • Coordinate databases.
  • Verify installations. Supervise a preventive maintenance of the teams, as well as a solution to the failures.
  • Coordinate the preparation and publlicación, in web, of guides of use of these teams.
With regard to the educational spaces:
  • Propose and elaborate procedures of work.
  • Coordination of databases of the characteristics of the classrooms and living rooms.
  • Planning of the spaces.
  • Coordination of the allocation of educational spaces for the teaching of the official studies as well as of the rest of activities that require a space.
  • Coordination of the cession of the spaces so much for users and external users like interns.
  • Study of the prices and public prices.
With regard to the Conserjerías:
  • Propose and elaborate the procedures of work.
  • Coordination of all the conserjerías with regard to the audiovisual equipment and to the use of the educational spaces.
  • Organise formative sessions to give to know so much the procedures of work like the use of the audiovisual teams.
  • Give courses of welcome to the destined personnel in conserjerías.
And, in general:
  • Propose the use of computer tools that facilitate the works of these three units.
  • Supervision of the web pages.

Unit of Gestión of Spaces

Location: 0028PB093

Managing Boss: Celia Martínez Vallejo

Email: celia.martinez@ua.es

Telephone: 965903461. 965903400 x 2656

Functions

Gestión of spaces of gestión centralised and control of his occupation:

  • Classrooms of theory.
  • Classrooms of computing.
  • Classrooms of videoconference.
  • Classrooms MAC.
  • Laboratory of multimedia creation.
  • Experimental classrooms.
  • Others.

All this work supports in the computer tool UXXI and in own developments of the Service of Computing of the UA, that allow that all the information was available in virtual campus.

Coding of spaces and update in the computer application UXXI:

  • Coding of new spaces.
  • Modification of name, type, capacity and responsibility in spaces of gestión centralised.
  • Communication of this information to SIGUA

Allocation of spaces for teaching of official studies:

  • Initial allocation of classrooms to the Centres for official studies for each academic course.
  • Additional allocation: reallocation and readjustments of classrooms to the Centres by modifications, increases or cancellations.
  • Allocation of classrooms for the examinations of the official announcements established in the academic calendar of each course.
  • Allocation of classrooms for the proofs of continuous evaluation realised during the academic course.
  • Allocation of classrooms for Doctorates, TFG and TFM.
  • Allocation of classrooms for tutorías and practical of students.

Allocation of spaces for the rest of activities of the UA:

  • Own studies (Expert, Specialists and Másteres).
  • Cusos Of CONTINUOUS.
  • Courses of the Upper Centre of Languages.
  • Activities of the Vicerrectorado of Students.
  • Activities requested by the Council of Students.
  • Permanent university.
  • Days, talks and conferences.
  • Olympic games and proofs organised by the Centres.
  • Visits organised by Protocol.
  • School of Summer.
  • Meetings.
  • Allocation of spaces for any educational activity, academic or cultural organised by the distinct Units of this university (Selection and Training, Service of Tongues, Culture and Sports, Sindical Sections, ICE, FUNDEUN, General Foundation.).

Gestión of incidences and improvements of the computer applications:

  • Detection of incidences in the computer program UXXI.
  • Gestión, control and follow-up of the incidences through Quaterni.
  • Detection, application to OCU and follow-up of new functionalities of the computer application UXXI.
  • Detection of incidences in the own developments of the Service of Computing of Gestión of Spaces and Gestión of Examinations.
  • Transfer and follow-up of these incidences to the Service of Computing through UACloud.
  • Detection, application to the Service of Computing and follow-up of improvements for the applications of Gestión of Spaces and Gestión of Examinations through UACloud.
  • Cooperation with the Service of Computing for the creation of an index card of each classroom of gestión centralised in the web.

Follow-up of the physical characteristics of the classrooms in cooperation with the conserjerías:

  • Reference of the report of the physical characteristics of the classrooms of gestión centralised to the conserjerías, each two academic courses, for his update.
  • Load and back update of these data in the computer application UXXI.
  • Maintenance and update in the web of the characteristics of the classrooms of gestión centralised.

Realisation of reports:

  • Realisation of reports of occupation of spaces.
  • Realisation of reports of capacities of classrooms.
  • Forecast of new needs of spaces.
  • Realisation of reports for data of quality and for the Annual Memory of the UA.

Other functions:

  • Realisation of internal charges derived of extraordinary costs.
  • Preparation and maintenance of the web page of the Unit.

Coordination with other units:

  • With the offices of Centres and Departments.
  • With the personnel of the conserjerías of the buildings.
  • With the administrative personnel of other services and units of the UA.
  • With the Technical Office in case of works or deficiencies in the classrooms.
  • With the Service of Security in case of openings or closings of buildings in extraordinary schedules.
  • With the Service of Computing.
  • With SIGUA.
  • With the Unit of Support to the Teaching for the audiovisual equipment of the classrooms.
  • With the Unit of Verification of spaces and rents.
  • With the Sub-directorate of Academic Gestión: academic calendars, groups, new studies, etc.
  • With the Office of University Cooperation manager of the computer tool UXXI

Unit of Verification of Spaces and Rents

Location: 0028PB093

Managing Boss: Juana María Molina

Email: molina.mora@ua.es

Telephone:965909906

Functions

Gestión of rents and cessions to users and external users:

  • Opening of files
  • Prices
  • Gestión of the bails
  • Conditions
  • Notification
  • Coordination and allocation of the spaces in the computer application UXXI
  • Turnover
  • Gestión and collection of extra costs

Gestión of the Living rooms of Acts for internal activities:

  • Congresses, Days, Seminars
  • Activities of the Service of Culture
  • Activities of the Service of Tongues
  • Activities of the Service of Sports
  • Activities of the Vicerrectorado of Students
  • Activity of the ICE
  • Activities of Protocol
  • Activities of the Upper Centre of Languages
  • Activities of the Permanent University
  • Activities of the Council of Students
  • Activities of the General Foundation and Fundeun
  • Activities of the Courses of Specialisation, Másteres and own Studies
  • Activities of the Centres, Departments and University Institutes
  • Activities of the Unions
  • Activities of the Scientific Park

Gestión of incidences and improvements of the computer applications:

  • Detection of incidences in the own developments of the Service of Computing of Schedules and Administration (high of users and users)
  • Transfer and follow-up of these incidences to the Service of Computing through UACloud
  • Application to the Service of Computing of new improvements and follow-up of these improvements through UACloud
  • Follow-up and control of the synchronisation of data SIGUA-UXXI

Realisation of reports:

  • Realisation of reports of rents and his economic productivity for the UA requested by the Vicerrectorado of Campus and Technology
  • Realisation of reports for data of quality and for the Annual Memory of the UA

Follow-up of the characteristics of the living rooms of use centralised, in cooperation with the Conserjerías:

  • Maintenance and update of these data in the web

Others:

  • Realisation of internal charges derived of extraordinary costs
  • Preparation and maintenance of the web page

Coordination with other units:

  • With the personnel of the Conserjerías of the buildings
  • With the Technical Office
  • With the Unit of Support to the Teaching
  • With the Unit of Gestión of Spaces
  • With it Calm it City of Alicante
  • With the Service of Security
  • With the Service of Maintenance
  • With the Service of Economic Gestión
  • With Budgetary Control
  • With SIGUA
Request, queries and incidencesFrequently Asked Questions